The Township Clerk plays a critical role in the operation and administration of the government. Michigan law requires the Clerk to carry out three major responsibilities involving record-keeping, financial operations, and elections. The Clerk is a member of the Board of Trustees, voting on questions of budget, personnel appointments, zoning, and other matters. The Clerk acts as Secretary to the Township Board, posting legal notices and subscribing the minutes.
Township clerks are certified by the State of Michigan under the Election Officials’ Accreditation Program mandated by Michigan election law to maintain voter registration records for their township, and are responsible for administering all federal, state, county, township and, in the case of Ann Arbor Charter Township, Barton Hills Village elections. Ann Arbor Township clerks are also responsible for the administration of the school district’s elections.
The Clerk's Office strives to deliver helpful customer service to the residents of Ann Arbor Charter Township by overseeing the following duties:
- The Township Clerk serves as the official record keeper of all Township documents
- Records and maintains township meeting minutes
- Keeps the Township’s book of oaths
- Responsible for all meeting notices
- Keeps the Township’s ordinance books
- Oversees the financial management of the Township by employing an accountant in the Township office and a controller to assist to prepare and make payment on all accounts payable, maintain financial records, and prepare financial statements
- Chair of the Election Commission
- Administers all federal, state, and local elections accurately and securely
- The Clerk’s Office is designated as the Freedom of Information Act coordinator for Ann Arbor Township
- The Clerk’s Office maintains the Township website and communicates through a monthly e-newsletter